The 4 Greatest Pitfalls to Avoid When Booking A Venue
June 25, 2018
Whether you’re booking a simple conference room for a meeting or selecting a venue for a large function, there are a number of common mistakes you must be aware of so that you can seek to sidestep them and steer clear of venue disaster.
Here are four surprisingly common blunders people make when booking a venue for an upcoming conference or function.
Not personally viewing the venue
It may be tempting, considering how dependent we are on the internet, to complete the entire booking process online. After all, you can find and contact venues, gather information, read reviews, and communicate your needs from behind a computer or even on your smartphone.
Nonetheless, if you are committed to hosting a first-rate event it is highly advisable that you take the time to view the venue in person. There are certain elements of a location that you simply can’t gauge through a screen, such as the feel of a room. Beyond that, there may be other critical issues you would only take notice of by actually being in the room yourself.
Not planning far enough in advance
You might assume--certainly if you are in a bustling business area--that there will always be plenty of venues available to cater to your event needs. Don’t let this assumption lead you to make the mistake of not booking your venues well in advance.
First of all, you will want to have the first pick of the best available options. If you wait too long, there may still be options open to you but you could end up compromising on a venue that doesn’t suit your exact needs. Especially if you are looking for a conferencing venue then you may have more trouble than you think securing the appropriate venue, for assistance with booking the right conference room in Brisbane be sure to follow this link.
Secondly, taking the time to plan the logistics of your function well before the event is scheduled will free you up for more important matters. Once the venue is locked down, you can devote your full attention to planning a meeting or event that will make an impact.
Booking a poor location
You may have found an excellent meeting or function room at an affordable price but you won’t be doing yourself any favors by booking it if the venue is not conveniently located to suit your needs. If your attendees have to travel far, the venue is difficult to find or not easily accessible, or there are not any suitable parking options, your event may very well come to naught.
After all, what good will any of your meticulous planning and careful organisation do if your guests are struggling to get to the event?
Cutting corners with your budget
No one wants to spend money if they don’t have to. Make sure you find a reasonable-looking function room in Brisbane at an affordable venue in a nice or popular location such as the CBD, and ensure that it is easy to get to and has all of the necessary features and aesthetics required for your function.
On a similar note, you may be tempted to book a room that is slightly smaller and therefore cheaper than what you need instead of a bit larger and more expensive. Once again, cutting corners may save you pennies but if it brings your function to ruin in the end you will have lost all the time, money, and effort you invested in the first place.